Business Invitation Letter for Canadian Visa

This page will provide you with the guidelines and a Sample Letter of Invitation for Canadian Business Visa.

According to official website of CIC, Canadian companies have to write a letter of invitation when they invite business visitors from overseas. There might be a number of Business visitors such as trade show or conference visitors, partners, potential buyers, investors, or workers or business partners coming for training at Canada.

Please keep in mind that a letter of invitation does not assure that a visa will be issued. Visa officers evaluate individual business visa applicants to determine if they are entitled to visit Canada. Some Canadian High Commissions or visa offices might require these letters to be notarized.

It is obligatory that a spokesperson of the company must write the letter of invitation for Canadian Business Visa. Some firms have specific people who sign letters of invitation. Your company should send

Your letter of invitation for Canadian business visitor visa must be written on your company’s official letterhead. In addition, the visitor must possess two originals of letter of invitation in order to

1.    Submit to CHC when applying for their business visa

2.    Present to the immigration official at the port of entry when enter Canada

A business visitor Visa might take a long time for processing so ensure to leave sufficient time for your visitor’s visa to be processed. 

Source: http://www.cic.gc.ca/english/visit/business-letter.asp

Sample Letter of Invitation for Canadian Business Visitor Visa

Jane Doe

Senior Manager (Customer Relations)

ABC Company

32 Example Street

Oshawa, ON S6C 9E1

(999) 999-9999

Jane @ email . com

January 3, 2012

The Visa Officer

Canadian High Commission, New Delhi

Re: Canadian Business Visitor Visa for Mr. John Smith

Dear Sir / Madam:

We are pleased to invite Mr. John Smith to visit Canada in order to join us in our annual conference.

Mr. John is the Chief Executive Officer of ABC’s Company Chapter in India and we have been doing business jointly since March 2001. I know Mr. John Smith personally and have met him during my visit of India.

Mr. John’s complete particulars are as under

·         Date of birth: 01 June, 1968

·         Company: ABC Company, Indian Chapter, New Delhi India

·         Designation: Chief executive Officer

·         Address: 58 Example Street, New Delhi India

·         Contact # Work: +91-654-123-4567

·         Phone # Home: +91-652-123-7654

He will stay with us from 01-02-2012 to 05-03-2012. Our Company will bear all of his travelling, lodging and living expenses in Canada.

ABC Company is dealing in all kinds of consumer products in Canada and all over the world. We were incorporated in May 11, 1988 by the joint efforts of … [Write a short description of the company’s business line.]

ABC Company’s information as under

·         Company’s Name: ABC Company

·         Headquarters address: 32 Example Street, Oshawa, ON S6C 9E1

·         Website: www. abc-company . com

Please issue a Business Visitor Visa to Mr. John Smith so that we will be able to expand our joint venture in Indian and South Asian market.

Sincerely,

(Signature)

Jane Doe

Senior Manager (Public relations)

ABC Company

Invitation Letter for Business Visa

While writing an invitation letter for business visa, keep in mind that it should be concise and to the point. Never give any unnecessary information in your invitation letter for business visa and always print it on your company’s official letterhead.

Following is a good sample of invitation letter for business visa. Although this letter is written specifically for US Business visa but it can also be used for the business visa of other countries such as Australia, UK, Canada, Russia and Ireland.

Sample Invitation Letter for Business Visa

32 Example Street

Jersey City, NJ 69888

November 01, 2011

Consulate General of USA

[Address]

Re: Issuance of Business Visa to Mr. Charles Anderson

Dear Sir / Madam:

We are writing to request a business visa for Mr. Charles Anderson, Senior Operations Manager of TATA Consultancy, New Delhi India, who will visit USA in January 2012.

During his visit, he will meet with our business partners in Jersey City to talk regarding issues of business collaboration. Since Mr. Anderson is anticipated to visit USA multiple times in the near future, we would be grateful if you could issue him a multiple entry visa.

Our company will be financially responsible for Mr. Anderson’s visit, including roundtrip airfare, room and board in addition to other miscellaneous expenses.

In case of any questions, please feel free to contact us during office time at (999) 999-9999 or send me email [Official Email Address Here].

Sincerely,

(Signature)

Sara Smith

Managing Director

XYZ Company

Sample letter of invitation for UK visa

65 North Street
London UK

March 11. 2011

[Embassy / Home Office Address]



To Whom It May Concern:

Re: Invitation for UK visit: Mr. John Doe; DOB May 5, 1974; Nationality: Indian

I am writing to certify that I wish to invite Mr. John Doe to visit me in the UK for 3 weeks with the purpose of having a short holiday. I anticipate that he will be able to come on June 01, 2011.

At present, I am studying at RIMS College have leave to remain until December 30, 2011. I will bear all his expenses and able to provide him lodgings for the duration of his entire stay in the UK. Please find attached proof of my residence and proof of my financial status.

Following documents are enclosed herewith for reference
• A copy of my passport
• Certificate of student status
• Rental agreement with the tenant
• Bank statement of previous 6 months

I assure that he will leave UK after 3 weeks of his visit. Should you need any further information please do not hesitate to contact me on [Your Contact #].


Sincerely,


Anna Smith

Guest Invitation Letter to USA

While writing a guest invitation letter to USA for visitor visa purpose, keep in mind that you have to assure the visa officer that your guest will leave USA before the expiry date of visa. Also make him sure that there is no intension of your guest to live permanently in U.S. Show his strong ties with his country of origin.

Always write a short letter and keep it to the point. Look at the following Sample to get the idea what should be written in the invitation letter.

Guest Invitation Letter to USA

32 Example Street

Atlantic City NJ 65999

April 11, 2012

Consular Officer

United States (Consulate or Embassy)

(City), (Country)

Re: Visitor Visa Request for Ms. Mary Wright

Dear Sir / Madam:

My name is John K. Smith, H1B visa holder and employee at Microsoft Corporation in Atlantic City, New Jersey, where I am working as a Senior Network Manager. A transcript and a copy of my Employment Certificate and Pay Slips and Income Tax Returns are enclosed herewith as proof of my employment.

[Write the purpose of visit of your guest in the second paragraph]

I wish to invite my cousin to visit me in order to attend my wedding ceremony which will held in June 12, 2012. She will also visit different picnic and leisure places during her stay in USA.

Name: Ms. Mary Wright

Date of Birth: May 22, 1982

Passport Number: NG6987774

Country of Issue: United Kingdom

Please assist her in receiving a visitor visa so that she may join my wedding ceremony as my guest.

Ms. Mary will stay with me at 32 Example Street, Atlantic City NJ 65999 for the entire duration of her visit, and the costs of her air ticket and visit will be covered by me. Please see the attached salary slip and tax returns for more details. I assure you that she will leave USA before the expiry of her visa. In case of any query please call me any time on my cell: (999) 999-9999.

Thank you for your time and consideration.

Sincerely,

(Signature)

John K. Smith

B-1 Visa Sample Invitation Letter from U.S. Organization

A B-1 Visa Invitation Letter from U.S. Organization must be written on the official letterhead of Business/Organization. Take a look at the following sample which will give your clear idea of writing an invitation for B-1 Visa from the U.S. Company.

Please note that this is not an official document and we are not connected to US Visa services.

Sample Invitation Letter for B-1 Visa

Texas Software Ltd

100 Example Street

Houston TX 36666

(999) 999-9999

Email: [email address]

October 10, 2011

Mr. John Doe

Global Software Inc

203 Aalam Market

Manila, Philippines

Re: Business Meeting On November 23, 2011

Dear Mr. Doe:

It is our pleasure to invite you to attend the business partners meeting which will be held on November 23, 2011 at corporate office of Texas Software Ltd in Houston Texas.

As previously emailed and notified to your office, please make necessary arrangements to your move and Visa to the United States. In the interim, we will be making arrangements for your lodging and boarding for the entire duration of your stay in United States. Our management office will keep in touch with you to synchronize your travel plan.

In addition, we are sending another letter addressed to US consulate requesting your visa for this trip. In case of any query, please contact the liaison department of our corporate office. We look forward to see you soon.

Sincerely,

(Signature)

Anna K. Smith

Executive Director

Texas Software Ltd

UK Visa Invitation Letter Sample

UK Visa Invitation Letter is required if you are a UK citizen or currently residing in the UK and want to invite someone who live in another country to visit you.

Following is a UK Visa Invitation Letter Sample that you can amend as per your needs and requirements. The Home Office of UK or overseas embassy might ask for exact details of the individual who want to visit you in UK - so always ensure that you take in those details in the invitation letter. Keep in mind to mention that the visitor will leave UK within the intended period of time. Also, put your address at the end and also give contact details so that they can get in touch with you if they need so.

UK Visa Invitation Letter Sample

August 01, 2011

To Whom It May Concern

I am writing to authenticate Mr. John Doe who is my cousin and currently residing in India. I wish to invite him to visit me in the UK for the period of one month in order to be present at my engagement ceremony in London and stay for a short holiday to visit different places in UK. My engagement date is October 11, 2011 so I hope you will permit him to come before then.

I am able to lodge him for the entire duration of his stay in the UK and I will also pay for his everyday expenditure. Please find enclosed proof of my accommodation and also confirmation of my financial statement and tax returns which will prove that that I am capable to meet his living costs throughout the period he will be staying with me. Besides, I assure that he will leave UK before November 10, 2011.

I have enclosed the following documents for your kind consideration as required:

- Copy of citizenship certificate

- Home mortgage documents

- Bank statement of last 6 months

- Income Tax Certificate

Should you require any additional documents and information please do not hesitate to contact me.

Sincerely,

(Signature)

Anna K. Smith

31 North Street

London [Zip Code]

+44 999 999999

Sample Invitation Letter for Australian Visa

Writing an initiation letter for a visitor or Australia Tourist (48R) Visa can be quite challenging. What is vital is to make sure that all the necessary information is in the invitation letter. There is no exact technique or approach once all the required information is visible in the invitation letter for Australian Visit Visa. The Australian Consulate or Embassy requires this letter.

While writing your invitation letter for Australian Visa, keep in mind the following:

Invitation letter must comprise the following information regarding the person being invited:

* Complete Name

* Date of Birth.

* Full Address and Telephone Number.

* Relationship to the Person Being Invited.

* The Reason of the Trip.

* How Long The Person You Are Inviting Intends To Stay In Australia.

* Details on housing and Living Expenses.

* Date on Which Visitor Intends To Leave Australia.

Invitation letter must also take in the following information about the person writing the letter:

* Complete name.

* Date of birth.

* Address and telephone number in Australia.

* Occupation in Australia.

* Status in Australia (Immigrant, Citizen or Temporary Visa)

* A photocopy of documents proving your status in Australia and financial Status.

Sample Invitation Letter for Australian Visa

Below is a Sample Invitation Letter for Australian Visa. The names on it are pretended but this format has been used and visas have been issued using this format. There are other formats that can be used. The most important thing is for the information required to be on it.

Remember that this is only a sample and we are not in any way connected to Australia immigration departmrnt.

-------------------------------------------

January 27th, 2011

Aurora Jolie

123 Amy Street, Apt 2

Melbourne, Postal Code

Australia

Cell: 222-6666-9999

Application for Tourist visa: Audrey Johnson; DOB May 13, 1988; Passport No: AO3453378

 To Whom It May Concern

I am writing to confirm that I wish to invite Audrey Johnson to visit me in Melbourne, Australia for 3 weeks so as to enjoy a short holiday. I wish he will be able to come on 20th of June 2011.

2. I am a Network Engineer Working at DemsTech in Adelaide and Australian Citizen too. I will be on vacation at that visit time.

3. I am able to accommodate her in my apartment for the entire duration of her stay in Australia and I will also pay for her living expenses. Please find attached proof of my accommodation and also evidence of my financial status which shows that I am capable to meet Audrey Johnson’s living costs during the time she will be staying with me.

Following Documents are enclosed herewith:

• Copy of passport

• Tenancy agreement

• 6 months bank statements

Should you require any supplementary information please do not hesitate to contact me on 222-6666-9999

Sincerely,

(Signature)

John Doe

Note: Do not forget to send a scanned copy of your passport. You do not have to notarize the letter.

Sample Invitaion Letter for Parents - US Visitor Visa

Following is a sample letter of US visitor visa for parents. This may be used just a a template and you may modify it as per your requirements.

---------------------------------------------------

Hassan Chohan

12223 Park Avenue,

Iselin, NJ 08830 USA

Home: 732-391-9293

Work: 732-733-4087

November 22, 2010

American Consulate General, Mumbai

Lincoln House

78 Bhulabhai Desai Road

Mumbai 400 026, INDIA

Re: Issuance of US Visitor's Visa to My Parents

Dear Sir/Madam,

I, Hassan Chohan, working as a Software Engineer at AT&T Inc. located at Piscataway, NJ and earn 73,000 USD per year. I am going to invite my parents, Mr. Ahmad Naseer and Mrs. Madhia Ahmad, to visit the USA for tourism purposes and to meet me. My parents will be staying with me at my home at the above-mentioned address for the period of 6 months.

During their reside in the United States, I will put up with all responsibilities including, but not limited to, financial responsibilities, return air ticket to travel from INDIA to the USA and back, travel expenses inside the USA, medical coverage, housing and food. I will for myself confirm that they leave United States previous to the expiration of their sanctioned stay. I will also ensure that they will not turn out to be a public charge on the part of United States government.

So I respectfully request you to grant a visitors' visa to my parents.

Thanking you

Sincerely,

(Signature)

Hassan Chohan

The Best Sample Invitation Letter for Canadian Visit Visa

In view of the fact that the requirements for letters of invitation for visit visa of Canada are only outlined on the whole, it is often tricky to produce the good invitation. There are large numbers of immigration lawyers and consultants who offer a service of filling out pre-printed common "invitation" forms for a fee. For your ease, here I have provided the sample of a best invitation letter for Canadian Visit Visa. You can modify it as per your requirements.

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Mary Brown

423 Park Ave.,

Toronto 1XW AA1

Ontario, Canada

(416) 555-5555

INVITATION LETTER

November 10, 2010

To: Citizenship and Immigration Canada

I, Mary Brown, born on January 1, 1977, resident of 423 Park Avenue, Toronto, Ontario, am a citizen of Canada. I hereby, would like to verify my purpose to invite Mr. John Abraham to visit me in Canada for a little period of time starting on June 15, 2011 and ending on September 5, 2011.

I am requesting to consider Mr. John Abraham application for a visitor’s visa for the following reasons.

Mr. John Abraham is a citizen of the U.S. and he resides in his personal condo apartment at 34 John St. in New York (please find evidence of the possession enclosed). He is presently studying at the New York College of Information Technology where he is at his second year of studies at the IT security Professionals Program (proof of his studies is enclosed). In addition, he is presently employed part-time as a Computer Operator with New York Presbyterian Hospital. John’s family which consists of her parents and 3 younger siblings lives close in the same neighborhood John lives in.

John and I are engaged and have been in a connection since the winter of 2009. I travel to the America as a minimum once in 2 months to use up quality time with my fiancé. In addition, for the last two years we have spend our vacations jointly and travelled to Brazil in the autumn of 2008, to the Dominican Republic in the spring of 2009, to Alaska in the summer of 2009 and so on.

We have discussed our viewpoint on wedding ceremony and determined on having a wedding ceremony in Toronto in the month of August. I am thus respectfully requesting that you permit John to come to Canada for a time of less than 3 months so that we might be married in Canada. John's relatives in the US have it in mind to join us for the wedding. All of my friends and family members in Canada are also keen to attend our wedding and share this instant with us.

John needs to be here with me in Canada before the wedding as we desire to make wedding arrangements jointly. We plan to have a ritual in the month of August as John intends to go back to the US to continue his studies and resume her employment.

During his stay in Canada, John will live with me in my condo apartment, which I have possession of and where I live by myself (proof of the possession is enclosed). I vow to provide lodging, board and to pay for all expenses incurred regarding John’s visit to Canada and I vow to be legally responsible for him.

I hold enough funds to bear all the expenses mentioned in this. I have been working at Toronto Family Clinic as a Registered Nurse with the annual salary of $50,000 (enclosed please find the evidence of same). I also hold quite a few accounts with the Toronto Dominion Bank (evidence enclosed). I undertake to make sure that John will not remain in Canada further than the period allowed for her stay and that he will return to the US as stated by the conditions of his visitor’s visa.

Taking into consideration the previous, I am requesting you to kindly grant a visitor’s visa to John Abraham. Should you need any further information, please feel free to contact me.

Best regards,

(Signed)

Mary Brown

US Visa Sample Invitation Letter for Friends

Writing an invitation letter for a tourist B-2 visa of US can be quite challenging. It is vital to make sure that all the necessary information is being presented in the letter. There is no exact method or style of an Invitation Letter for US Visa and you can make it as you like. Look at the following sample which contains all the necessary information which should be present in the letter.

In brief the following information must be present in the invitation letter;

Your visit visa letter must include the following information about the person being invited:

* Complete name.

* Date of birth.

* The person’s addressed and telephone number.

* How long the person you are inviting intends to stay in the United States of America.

* Details on accommodation and living expenses.

* The date the person you are inviting intends to leave the USA.

* Your relationship to the person being invited.

* The purpose of the trip.

Your letter must also include the following information about you:

* Complete name.

* Date of birth.

* Your status in the United States

* A photocopy of a document proving your status in the United States.

* Address and telephone number in the United States.

* Occupation.

US Visa Sample Invitation Letter 

Following is a good sample invitation letter for US visa. The names on it are fictitious but this format has been used by a number of persons effectively. Indeed, there are a number of other formats which might be used to invite your friend to USA. But, the most important thing is to provide necessary information along with documents and evidence.

Please note that this is just a sample and we are not in any way connected to the US immigration.

--------------------------------------------------------------------

4532 Example Street

New York, NY 65999

October 27th, 2010

The Visa Officer,

Consulate General of the United States

Address of the Consulate

Re: Issuance of Visit Visa to Ms. Sara Smith

Dear Sir / Madam:

My name is John Doe and I am a citizen of United States. I want to invite Ms. Sara Smith to United States in coming summer. It is my humble request to issue a traveler (B-2) visa to my girlfriend Sara Smith so that she will be able to visit me in the United States.

Sara will be visiting me for the period of one month; from May 1, 2011 to May 30, 2011. During her stay in US, I will be responsible for her accommodation and other expenses in the United States. This will be a pleasant time because we both will  be off from work. During her stay in the United States, she will reside with me at my home at 4532 Example Street, New York, NY 65999.

It is my guarantee that she will return from the United States prior the expiration of her visitor visa. She has family, assets and strong ties to her home country. Sara will be presenting this letter to you, together with other evidences to establish her close ties with Nigeria. 

In case of any query, you may contact me any time on (999) 999-9999.

Sincerely,

(Signature)

John Doe

[Email Address Here]

Note: Do not just copy and paste this sample invitation letter but modify it as per your circumstances.

Invitation Letter Visit Visa Canada Sample

Here is a sample of invitation letter for visit visa of Canada